# MagicboxGPT for Event Planners — every vendor, quote and receipt, per event

_Wedding and event planners: forward every caterer quote, decor contract and advance receipt tagged to its event. MagicboxGPT files it per event, tracks budget vs. spend, flags the next vendor advance due, and bundles each event's receipts into one .xlsx for client settlement._

## For event planners · wedding & event coordinators

**Never miss a vendor payment — across every event you run.**

Three weddings at once, and it's the decorator's advance — due Friday — that slips. **#Tag each forward with the event** (#sharma-wedding) and MagicboxGPT files it there, tracks what's paid vs. still due, and nudges you before the next advance is due.

- [Say "hi" on WhatsApp](https://wa.me/919137997213?text=%F0%9F%91%89%20Just%20tap%20send%20to%20get%20started%20with%20your%20magicbox%20%E2%9E%A4)
- [Start with email](https://app.magicboxgpt.com)

## Juggle three events, lose one document.

- **Quotes for every vendor, every event** — Caterer, decor, venue, photographer — each sends a quote, then a revised one. Multiply by the events you're running and the right version is anyone's guess.
- **The advance you forgot is the one that's due** — Decorator's second advance on Friday, photographer's on Monday — miss one and the vendor pauses, days before the event.
- **Budget vs. spend, per event, in your head** — The Sharma wedding is at ₹8L against a ₹10L budget — or was it the Kapoor sangeet? Without a running tally you find out only when it's over.
- **Settlement means hunting every receipt** — The client wants a clean line-by-line at the end. You're back through WhatsApp, email and the camera roll rebuilding one event's spend from scraps.

## How MagicboxGPT handles it: Forward it, tagged to the event. It does the filing.

1. **A #hashtag per event** — Caption a forward with #sharma-wedding — every doc you tag collects under it, no folders, no filing. New event? Just use a new tag.
2. **Budget vs. spend, live** — Each event carries its own budget; every advance and settlement logged updates spend against it, so you always know the room left.
3. **Which advance is due next** — It reads the payment terms off each contract and surfaces the next vendor advance coming up — decorator Friday, photographer Monday.
4. **One .xlsx for client settlement** — Bundle an event's receipts into a single line-by-line spreadsheet with the original bills attached — hand it straight to the client.
5. **Ask across every event** — "What's the caterer quote for the Sharma wedding?" "Kapoor decor advance paid?" Answers in seconds, with the document attached.
6. **One number, every vendor** — WhatsApp it, email it, or drop it from your laptop — every quote, run-sheet and receipt lands in the same private Magicbox.

## FAQ

**What is MagicboxGPT?**
MagicboxGPT is a personal document and life-admin assistant for busy people in India. Forward any bill, ticket, policy, screenshot or statement on WhatsApp — it reads the document, files it in the right place, and hands it back the moment you ask, so nothing is lost and nothing important slips through.

**How does it work?**
Just forward it, or snap a photo. MagicboxGPT understands what the document is — a receipt, a boarding pass, an insurance policy, a school circular — files it automatically, and answers plain questions like “what’s my policy number?” or “show me last month’s bills” in seconds, with the original attached.

**Does MagicboxGPT just store my documents, or does it do the work?**
It does the work. MagicboxGPT reads what’s inside each document and handles the admin it creates: it files and categorises a pile of receipts into a submit-ready Excel expense sheet, turns a trip’s tickets, hotels and cabs into a claim-ready itinerary you can add to your calendar, and sets a reminder before a bill or policy is due. Storing the file is just the first step.

**Do I need to download an app?**
No. It works entirely on WhatsApp — the app you already use all day. Say “hi” on WhatsApp and start forwarding. You can also use email, or the web app, if you prefer.

**What are the different ways I can send to MagicboxGPT?**
Three ways, all landing in the same private Magicbox: WhatsApp — forward anything, snap a photo, or send a voice note; email — forward to your private inbox address; and the web app — drag and drop files from your laptop.

**Does MagicboxGPT support email?**
Yes. Every account gets a private email address — forward or CC any bill, ticket, policy or statement to it and MagicboxGPT files it exactly like a WhatsApp forward.

**Is it free? What does it cost?**
Completely free. MagicboxGPT is in free public beta — everything is free to use right now: forward as much as you like, ask anything, and get your expense sheets and trip calendars, at no cost.

**Is my data private and secure?**
Yes. Your documents are yours alone — private to your account, never sold, and we never spam you or make sales calls. You stay in control of everything you send.

**Does MagicboxGPT read my WhatsApp messages and emails?**
No. MagicboxGPT only ever sees the documents you choose to forward to it — it does not read your WhatsApp chats, your contacts, or your email inbox, and nothing is scanned or accessed in the background. You decide exactly what to send, one forward at a time.

**Can MagicboxGPT monitor my emails from MakeMyTrip and others?**
No — MagicboxGPT never connects to or scans your inbox; your email stays private. If you’d like certain confirmations to arrive on their own, you can set a simple auto-forward rule (for example, forward MakeMyTrip or your airline’s emails to your Magicbox address) so those land automatically while everything else stays untouched.

**Is my information going into an LLM?**
MagicboxGPT uses AI to read and understand your documents — that’s how it files them and answers your questions. But your documents are private to you, are never sold, and are never used to train AI models. The AI works only for you, on what you send.

**Will MagicboxGPT hallucinate?**
We design hard against it. MagicboxGPT answers from your actual documents and attaches the source so you can verify, and when it doesn’t have something it tells you plainly instead of making it up. Facts like trip totals and dates are computed from your bookings, not generated.

**How accurate is MagicboxGPT?**
Very — because it reads the real document rather than guessing. It captures details straight from what you send, always shows you the original to check against, and lets you correct anything in a message. On money and travel especially, it only ever states what’s actually on the document.

**What can I forward to it?**
Almost anything you’ll need again later: bills, receipts, tickets, boarding passes, hotel and travel bookings, insurance policies, IDs, school circulars, medical reports, warranties and bank statements. Photos, PDFs and screenshots all work.

**How do I get an Excel of my expenses?**
Just ask — “my expenses for July as Excel” — or tap export in the web app. MagicboxGPT builds a clean spreadsheet of your expenses (by month or by trip) with every receipt accounted for, ready to download or submit.

**I have multiple family members. Does MagicboxGPT support families?**
Yes — it’s built for busy families. Forward everyone’s documents to one shared Magicbox and it keeps each person’s and each category’s paperwork organised, so the whole household shares one reliable memory instead of ten scattered inboxes.

**How does MagicboxGPT help me with travel planning?**
Forward your bookings and MagicboxGPT assembles the whole trip — flights, hotels and transfers — into one itinerary. It pulls up any boarding pass or booking the second you need it, flags gaps like a night with no hotel booked, and can add the entire trip to your calendar in one tap.

**Is MagicboxGPT integrated with accounting software like Tally, Zoho Books or QuickBooks?**
Not with a direct plug-in today. MagicboxGPT keeps your bills and invoices organised and hands you a clean Excel or PDF export that you — or your accountant — can drop into Tally, Zoho Books or QuickBooks. Direct integrations are on our roadmap; tell us which one you use and we’ll prioritise it.

**How is it different from Google Drive, Notes or ChatGPT?**
Drive and Notes store files but don’t understand them — you still hunt. A chatbot can talk but doesn’t keep your paperwork. MagicboxGPT does both: it reads every document, files it for you, reminds you before deadlines, and answers in plain language — right inside WhatsApp.

**Who’s behind MagicboxGPT?**
It’s built in India by a small team of ex-Google and Amazon engineers, for the way Indian families and businesses actually deal with paperwork.

**Can it keep every vendor quote and contract together?**
Yes — forward quotes, contracts and schedules and MagicboxGPT files them by event and vendor, so the whole job is in one place instead of a dozen chat threads.

**Will it remind me before a vendor payment is due?**
Yes. Forward the invoice and it flags the due date, so advances and balances go out on time and nothing holds up the event.

## What the page shows (image & demo described in text)

**Hero image.** MagicboxGPT on WhatsApp for event planners — every vendor tagged to an event, with amounts paid and still due tracked and a payment-deadline nudge